Graduation information

In order to help you to overview your tasks, we have summarized all of the necessary information in connection with the final exam, checking your data, the termination of your student status, and reception of your diploma. 

IMPORTANT DATES

Application

REGISTRATION FOR FINAL EXAM

18 March 2022 - 28 March 2022

Upload

UPLOADING THE THESIS

13 April 2022, 11:59:59 (pm)

(Late submission is not possible!)

EXAM

EXAM PERIOD FOR THOSE TAKING THE FINAL EXAM

25 April 2022 - 13 May 2022

grade

RECORDING GRADES

17 May 2022, 12:00 am

planning

FINAL EXAM PERIOD

30 May 2022 - 24 June 2022

diploma

GRADUATION CEREMONY

7-8 July 2022

First steps

Application to Final Examination

Students who intend to take their Final Exam at the Faculty of Humanities and Social Sciences in the 2021 fall semester need to act according to Article 59 (8) of the University’s Code of Studies and Examinations (CSE): “The thesis shall be submitted electronically in the form determined by the University. The student is obliged to upload his/her thesis, the thesis title declaration and other required documents onto the University’s electronic system and commit himself/herself to it by submission.”

On the basis of the above, you will have to sit the final examination and prepare a thesis for the 2021/2022 autumn semester.

Both tasks can be done electronically in the Neptun system on the Student WEB:

  • Application for Final Exam: Administration/Final exams;
  • Uploading your thesis: Studies / Degree thesis/Thesis application / Thesis application.

Students who have already submitted and uploaded their thesis in a previous semester and have a valid evaluation must also register for the final examination period!!

Deadline for applying for the Final Examination: 18 March - 28 March (11:59 p.m.) 2022

Announcement of the thesis topic in BA and MA courses must be done at your department by the end of the 4th semester in the case of BA students, and the 2ndsemester for MA students.

A step-by-step guide for the application can be found here.

Thesis submission

The completed thesis must be uploaded to the Neptun study system by the deadline. 

The Declaration of Originality for Thesis and the Copyright disclaimer are part of the thesis. With the Declaration of Originality for Thesis you also commit to uploading your thesis. Both documents must be included at the end of the thesis, signed and attached. Without the documents, we will not be able to accept the thesis. The forms can be found on the Faculty's website under Students/Administration/ Documents and forms (https://btk.pte.hu/en/students/administration/documents-and-forms).

Those who do not have an active student status anymore need to pay a final exam fee of 10.000 HUF according to Annex 1 of the University’s Code of Charges and Benefits.

Deadline for thesis submission: 13 April 2022, 11:59 p.m.. Late submission is not possible!

A step-by-step guide for thesis submission can be found here

ABOUT FINAL EXAM

Final Exam

You will have more data checking and correction duties, and have to follow the instructions and news of the departments where you intend to take your final exam! The Registrar's Office (RO) does not have information about how the departments will carry out the actual exams, so please, turn to them for specific information!

Final Exam Date

For the participation on the final examination you have to fulfill all the requirements of the curriculum of your study program. The final exam period is from 4 January until 21 January. The exact date of your final exam will be available in Neptun:

Administration > Final Exams > Details > Registered final exam subject and related exams.

By clicking the link below a Neptun user guide will show up explaining how you can find the exact time of your final exam: Final exam date in Neptun

If for any reason you cannot take the final exam you are obliged to inform the Registrar’s Office in writing and to notify your Department in 2 working days prior to the exam. 

Final Exam Topics

The  final exam topics are available in Neptun. By clicking the link below a Neptun user guide will show up explaining how you can find the topics:

Final exam topics in Neptun

Thesis Evaluation

Once you have uploaded your thesis to the Neptun system, it will be available to the designated lecturers (consultant, opponent). Lecturers also record both the grade and the evaluation in Neptune. Neptun will send you a message about this. 

Follow the guide below how to check the results:

Thesis evaluation in Neptun

Financial Obligations

In case you have any pending payments towards the university, you have to settle the debt 3 days prior to your final exam at the latest. Unless you complete the pending payments, you will not be allowed to take your final examination. If you can find any unpaid liabilities please pay them as soon as possible because according to UP regulations you are not allowed to take final exam if you have unpaid liabilities.

To check in Neptun if you still have any liabilities please select 

Finances > Payment then choose All terms and All status and click List

The Final Examination fee for students not having student status is 10.000 HUF. You can meet your payment obligation by bank transfer:

ATTENTION!

Please be informed that the bank account number of the University of Pécs has changed as of 1 August 2021. Please find the new data below!

Name: Pécsi Tudományegyetem

Acronym: PTE

Address: H-7622 Pécs, Vasvári Pál utca 4. 

Postal address: 7602 Pécs, Pf. 219.

E-mailinfo@pte.hu

Tax number: 19308681-2-02 

Bank account number: 11731001-23135378-00000000

International tax number: HU 19308681

IBAN number: HU88117310012313537800000000

SWIFT code: OTPVHUHB

Bank: OTP Bank

Address: H-1051, Budapest Nádor utca 21.

Date of establishment: 1 August 2021 

 

Please do not forget to email the bank receipt to the Registrar’s Office (RO): student.humanities@pte.hu!

Also, check your library debts and take back the books you borrowed!

THINGS TO DO IN NEPTUN

Checking your Grades

After completing the 2020/21/2 term please check if all your results (signatures and marks) are in Neptun correctly. Lecturers can record the grade in Neptune until 12:00 am on 7 December, 2021 If anything is mistaken or missing please turn to the responsible department to correct the mistake. 

In case you have an uncompleted subject, which you do not have to and will not complete, please notify your study administrator: student.humanities@pte.hu

Personal Data for the Diplomas

In this semester there is no opportunity for checking your personal data in person at the offices. This way it is extremely important, and it is an obligation of students to check-in Neptun if your personal data is correct: full name, the order of your names, birth name, place of birth, date of birth. All of this is important because your diploma will include your personal information from Neptune. The diploma is an official document, so it is essential to provide the correct information. Correction of diplomas is a time consuming and complex process.

Please check your personal data in Neptun under My data > Personal information and Contact information.

Your name will appear on your diploma exactly as it appears in the University records. We print your surname in capital letters. Order of your names: SURNAME Forename (e.g SMITH Maria).

If you can find anything mistaken or missing please correct it, or if you cannot do it please contact the RO: student.humanities@pte.hu

End of your Student Status

If all credits are completed that are required in your curriculum, your status will be changed to "Absolved" and your student legal status will end on 31 January 2022. 

You can check your status in Neptun: Studies > Training data > Status.

You can see the end of your student legal status in Neptun: Studies > Training data > Graduation date.

 

RECEPTION OF THE DIPLOMA - GRADUATION CEREMONY

We will inform you about this.

The condition of issuing the diploma is the successful final exam. After your status in Neptun has been changed to “Graduated”, RO has 30 days to issue your Diploma and Diploma Supplement. You can check your status in Neptun: Studies > Training data > Status.

Due to the exceptional situation we’ll try to produce your degree certificate 3-10 days after your successful Final Exam. An email will be sent to your University email address to let you know when the Diploma has been issued to you. If your Diploma and Diploma Supplement are ready, you can receive them in the following ways:

In person at the RO

Because of the epidemic at the moment we do not know anything exact, but you will receive further information about how and when you will be able to pick up your diploma in person. 

Sent by post

Although the RO prefers to receive diplomas in person, you have the option to request mailing. In this case, please write an e-mail with the exact mailing address. Please note that postage to remote countries will take time and is often uncertain. It is not possible to have your Diploma and Diploma Supplement mailed when the postal address is Pécs, and unfortunately, it is not possible to deliver the Diplomas to the Embassy of your country. 

With authorization at the RO

If you are unable to pick up your degree in person you can authorize someone to do it for you. You can find the necessary form here: Authorization Form

EXTENSION OF RESIDENCE PERMIT

Students who successfully finished their studies at UP have a few tasks at hand after they received their diploma. Some tasks have to be done at Hungarian authorities.

If you would like to use your Hungarian diploma in your home country or any other country, you have to go through an administrational process in order to validate your Diploma.

It is important to plan ahead the extension of your residence permit. The validation process may take 2-3 weeks, so calculate your travel date and extension date like this.

In case you need to request the extension of your residence permit, you will need to submit a student status certificate issued by the RO. For the certificate please contact your study administrator via email (student.humanities@pte.hu) and please do not forget to include the purpose of the certificate (for what you need it).

DIPLOMA VALIDATION, APOSTILLE OR CONSULAR LEGALIZATION

If you want to use your diploma obtained in Hungary abroad, you must go to the following Hungarian authorities to have your diploma legalized.

EDUCATION OFFICE

Oktatási Hivatal

The Hungarian Centre for Recognition and Information on Foreign Qualifications has a service that issues official certificates of higher education diplomas:

Recognition of vocational qualifications, and issuing certificates and verifications

This document certifies that the diploma is valid, issued by a Hungarian Higher Education Institution and points out the legal background of that education field. This intermediate legalization is required for Apostille and/or Consular/Embassy legalization 

Unfortunately, the certificate is issued only in Hungarian, thus requires further official translation if applicable.

Office Hours:

  • Monday - Thursday: 8:00 - 16:30
  • Friday: 8:00 - 14:00

✉: Budapest XII. district, Maros street 19-21.

☏: +36-1/374-2212

 

MINISTRY OF FOREIGN AFFAIRS

Consular Services

In accordance with 15.§ (2) of Act 46 of 2001 on Consular Protection, if the necessary signature and stamp samples are available in the register of the Ministry of Foreign Affairs and Trade, for the purpose of foreign use, the minister legalises signatures and seals appearing on documents issued by Hungarian official bodies. Such documents are divided into two categories based on the country where the document will be used. Distinction shall be made between legalisation procedures by Apostille Certificate and diplomatic legalisation. It is imperative in case of each and every document to expressly name the country in which the document will be used on the form by which the legalisation procedure is initiated.

Information on the legalization procedure of documents to be used abroad

Office Hours:

  • Monday - Thursday: 9:00 -11:00

  • Friday: 11:00 -12:00 (only for receiving the stamped documents)

✉: 1027 Budapest II. district Nagy Imre square 4. E Building, ground floor

☏: +36-1/458-1000

 

YOUR EMBASSY

If it is required by your country

The administration of each embassy is different, so it is advisable to contact them by phone or by e-mail first. Bring your ID/passport and the original diploma with you and enough money to pay the fee. 

 

Apostille meaning

The Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, the Apostille Convention, or the Apostille Treaty, is an international treaty drafted by the Hague Conference on Private International Law. It specifies the modalities through which a document issued in one of the signatory countries can be certified for legal purposes in all the other signatory states. The Apostille of the Hague is basically a stamp that proves that a document obtained in a country is true and, therefore, must be recognized and accepted as valid in another.

The apostille process consists of placing on an official document, or an extension thereof, an Apostille or annotation that will certify the authenticity of the signature of the public documents issued in a signatory country of the XII Hague Convention, of October 5 1961, which abolishes the requirement of legalization of foreign public documents that must take effect in another signatory country.

Thus, documents issued in a signatory country of the Convention that have been certified by an Apostille must be recognized in any other country of the Agreement without the need for another type of authentication.

Hague Apostille Country List

To do this, you must first visit the Education Office, which will certify your diploma, and then you must visit the Ministry of Foreign Affairs with the document you have received.

 

Legalization

There is a possibility that your country is not a partner country of the Hague Convention. What to do now?

You need a Consular or Embassy legalization, which is for documents that will be used in countries that are not part of the Hague Convention. With respect to countries which have not joined the Apostille Convention, the Department of Consular Affairs and Citizenship carries out the diplomatic legalization of the documents.

In this case, you must first visit the Education Office, who will certify your degree. Then following the legalization at the Ministry of Foreign Affairs and Trade, the documents shall be further legalized by the accredited mission (e.g Embassy) of the target country in Hungary.