Graduation information

If you wish to complete your studies and obtain a diploma in the spring semester of the academic year 2024/2025, please read the following information carefully.

Students intending to take the final examination at the University of Pécs in the final examination period have to comply with the following requirements of the University’s Code of Studies and Examinations Article 59. (8):

"The thesis shall be submitted electronically in the form determined by the University. The student is obliged to upload his/her thesis, the thesis title declaration and other required documents onto the University’s electronic system and commit himself/herself to it by submission. The Faculties can prescribe the submission in printed form besides the electronic form."

Therefore, for the spring semester of the academic year 2023/2024, you will be required to register for final examination and submit a thesis.

Students who have already submitted and uploaded their thesis in a previous semester and have a valid evaluation must also register for the final exam period!

A detailed guide for uploading your thesis can be found here.

The completed thesis must be uploaded to the Neptun study system by the deadline. 

The Declaration of Originality for Thesis and the Copyright disclaimer are part of the thesis. With the Declaration of Originality for Thesis you also commit to uploading your thesis. Both documents must be included at the end of the thesis, signed and attached. Without the documents, we will not be able to accept the thesis. The forms can be found on the Faculty's website under Students/Administration/ Documents and forms (https://btk.pte.hu/en/students/administration/documents-and-forms).

Those who do not have an active student status anymore need to pay a final exam fee of 20.000 HUF according to Annex 1 of the University’s Code of Charges and Benefits.

Deadline for thesis submission: 28 October (23:59) 2024. Late submission is not possible!

A step-by-step guide for thesis submission can be found here.

You will have more data checking and correction duties, and have to follow the instructions and news of the departments where you intend to take your final exam! The Registrar's Office (RO) does not have information about how the departments will carry out the actual exams, so please, turn to them for specific information!

For the participation on the final examination you have to fulfill all the requirements of the curriculum of your study program. The final exam period is from 16-20 December 2024 – 6-10 January 2025. The exact date of your final exam will be available in Neptun:

Administration > Final Exams > Details > Registered final exam subject and related exams.

By clicking the link below a Neptun user guide will show up explaining how you can find the exact time of your final exam: Final exam date in Neptun

If for any reason you cannot take the final exam you are obliged to inform the Registrar’s Office in writing and to notify your Department in 2 working days prior to the exam. 

The  final exam topics are available in Neptun. By clicking the link below a Neptun user guide will show up explaining how you can find the topics:

Final exam topics in Neptun

Once you have uploaded your thesis to the Neptun system, it will be available to the designated lecturers (consultant, opponent). Lecturers also record both the grade and the evaluation in Neptune. Neptun will send you a message about this. 

Follow the guide below how to check the results:

Thesis evaluation in Neptun

After completing the 2024/25/1 term, please check if, all your results (signatures and marks) are in Neptun correctly. Lecturers can record grades in Neptune until 12:00 (noon) on 3 December 2024.  If anything is mistaken or missing, please turn to the responsible Department to correct the mistake.

In case you have an uncompleted subject, which you do not have to and will not complete, please notify your study administrator: student.humanities@pte.hu

In this semester there is no opportunity for checking your personal data in person at the offices. This way it is extremely important, and it is an obligation of students to check-in Neptun if your personal data is correct: full name, the order of your names, birth name, place of birth, date of birth. All of this is important because your diploma will include your personal information from Neptune. The diploma is an official document, so it is essential to provide the correct information. Correction of diplomas is a time consuming and complex process.

Please check your personal data in Neptun under My data > Personal information and Contact information.

Your name will appear on your diploma exactly as it appears in the University records. We print your surname in capital letters. Order of your names: SURNAME Forename (e.g SMITH Maria).

If you can find anything mistaken or missing please correct it, or if you cannot do it please contact the RO: student.humanities@pte.hu

If all credits are completed that are required in your curriculum, your status will be changed to "Absolved" and your student legal status will end on 31 January 2025. 

You can check your status in Neptun: Studies > Training data > Status.

You can see the end of your student legal status in Neptun: Studies > Training data > Graduation date.

Because of the epidemic at the moment we do not know anything exact, but you will receive further information about how and when you will be able to pick up your diploma in person. 

Although the RO prefers to receive diplomas in person, you have the option to request mailing. In this case, please write an e-mail with the exact mailing address. Please note that postage to remote countries will take time and is often uncertain. It is not possible to have your Diploma and Diploma Supplement mailed when the postal address is Pécs, and unfortunately, it is not possible to deliver the Diplomas to the Embassy of your country. 

If you are unable to pick up your degree in person you can authorize someone to do it for you. You can find the necessary form here: Authorization Form

Students who successfully finished their studies at UP have a few tasks at hand after they received their diploma. Some tasks have to be done at Hungarian authorities.

If you would like to use your Hungarian diploma in your home country or any other country, you have to go through an administrational process in order to validate your Diploma.

It is important to plan ahead the extension of your residence permit. The validation process may take 2-3 weeks, so calculate your travel date and extension date like this.

In case you need to request the extension of your residence permit, you will need to submit a student status certificate issued by the RO. For the certificate please contact your study administrator via email (student.humanities@pte.hu) and please do not forget to include the purpose of the certificate (for what you need it).

Students who wish to continue their studies or career in another country (not in Hungary) will need to go through the legalisation procedure of diploma.

Visit the Educational Authority (in Hungarian “Oktatási Hivatal”) to get your diploma intermediate legalised.

The stamp received certifies that the diploma is valid, issued by a Hungarian Higher Education Institution and points out the legal background of that education field.

• You do not need to book an appointment in advance, but please check the consulting hours here (Központi Ügyfélszolgálat)
• you do not need to pay any fee for this procedure
• take your original diploma (scanned version is not acceptable) with you and your passport/ID card
• If you want to authorize someone else to do the procedure for you: Please fill out the authorization form (note: it is only acceptable if the original authorization form is presented)

Contact details:

Office Hours:

• Monday - Thursday: 8:00 – 12:00 and 13:00 – 16:00

• Friday: 8:00 - 13:30

✉: Budapest XII. district, Maros street 19-21.

☏: +36-1/374-2212

You can go to the Ministry of Foreign Affairs only after the Educational Authority legalised your diploma.

The minister legalises signatures and seals appearing on documents issued by Hungarian official bodies. Such documents are divided into two categories based on the country where the document will be used. Distinction shall be made between legalisation procedures by Apostille Certificate and diplomatic legalisation. It is imperative in case of each document to expressly name the country in which the document will be used on the form by which the legalisation procedure is initiated.

Information on the legalization procedure of documents to be used abroad

• you need to fill out a request online
• create an account here: https://konzinfostart.mfa.gov.hu/#!/login
• you can find the request form at Legalisation (in Hungary) option
• print out the request and sign it
• please book an appointment here in advance: https://konzinfoidopont.mfa.gov.hu/ (note: without appointment you cannot visit the office)
• take your printed and signed request, your original diploma, your passport/ID card
• fee: 5500 HUF/ signature – you need to pay for it at the office with your bank card (cash is not accepted!)
• the name of the person who delivers the request needs to be identical with the name on the request (it does not matter whose documents are being legalised). In this case authorization is not needed
• you need authorization if the name of the person who delivers the request is not identical with the name on the request. In this case you need to present the original copy of an official authorization form.

✉: 1027 Budapest II. district Nagy Imre square 4. E Building, ground floor

☏: +36-1/458-1000

The administration of each embassy is different, so it is advisable to contact them by phone or by e-mail first. Bring your ID/passport and the original diploma with you and enough money to pay the fee.

The Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, the Apostille Convention, or the Apostille Treaty, is an international treaty drafted by the Hague Conference on Private International Law. It specifies the modalities through which a document issued in one of the signatory countries can be certified for legal purposes in all the other signatory states. The Apostille of the Hague is basically a stamp that proves that a document obtained in a country is true and, therefore, must be recognized and accepted as valid in another.

The apostille process consists of placing on an official document, or an extension thereof, an Apostille or annotation that will certify the authenticity of the signature of the public documents issued in a signatory country of the XII Hague Convention, of October 5 1961, which abolishes the requirement of legalization of foreign public documents that must take effect in another signatory country.

Thus, documents issued in a signatory country of the Convention that have been certified by an Apostille must be recognized in any other country of the Agreement without the need for another type of authentication.

Hague Apostille Country List

To do this, you must first visit the Education Office, which will certify your diploma, and then you must visit the Ministry of Foreign Affairs with the document you have received.

There is a possibility that your country is not a partner country of the Hague Convention. What to do now?

You need a Consular or Embassy legalization, which is for documents that will be used in countries that are not part of the Hague Convention. With respect to countries which have not joined the Apostille Convention, the Department of Consular Affairs and Citizenship carries out the diplomatic legalization of the documents.

In this case, you must first visit the Education Office, who will certify your degree. Then following the legalization at the Ministry of Foreign Affairs and Trade, the documents shall be further legalized by the accredited mission (e.g Embassy) of the target country in Hungary.